The Documents tab on Reports holds print-ready sheets built straight from your planning data. Hand them to your caterer, coordinator or family, or keep them as a record. You can also build one Complete Wedding Binder PDF from the documents you choose.
Documents
Each document is a card with a short description and the number of records it holds. Click PDF or CSV on a card to download it. Documents include:
- Guest Contact Folio — every guest with phone, email, meal and address, for invitations and thank-you mailing.
- Budget Ledger — categories, vendor contracts, every payment and contribution.
- Planning Checklist — every task by period, from more than 12 months out to the wedding day.
- Gift Log — who gave what, cash totals and thank-you status.
- Meal & Dietary Manifest — headcount by meal choice plus dietary and allergy notes, for the catering team.
- Wedding-Day Run Sheet — a minute-by-minute timeline with who is responsible for each moment.
- Food & Beverage Menu — categories, finalised items and the selected total.
- Wedding Party Roster
- Checklists & Packing — the day-of itinerary plus every packing list.
- Venue Comparison — every venue side by side.
- RSVP QR Cards — cut-out QR cards per guest.
- Stationery Suite — place cards, escort cards and table numbers, matched to your seating plan. See Stationery studio.
A document with no data shows No data yet.
Document export is a paid feature. If the download is refused, you see Document export is a paid feature — unlock Wedding Planner to download. See Subscription and access.
The Complete Wedding Binder
Click Build Binder to make one PDF with a cover page, a table of contents and the selected documents merged in order.
In the Build Your Binder window, the list has nine chapters: Guest Contact Folio, Meal & Dietary Manifest, Wedding-Day Run Sheet, Budget Ledger, Planning Checklist, Checklists & Packing, Venue Comparison, RSVP QR Cards and Gift Log. All nine are ticked by default. Untick the ones you do not need, or click Clear all to untick them all. Empty sections are skipped automatically. Click Download PDF when it is ready.
The binder is a keepsake as well as a planning tool: each chapter has a coloured edge tab, and page numbers in the contents refer to the binder.
Tips
- Download documents after you have checked the data. A document is a snapshot and does not update when you change the plan.
- Guest contact details are included in the Guest Contact Folio and the Gift Log. Share those files only with people who need them.
FAQ
It has no data yet. For example, the Meal & Dietary Manifest needs guests with meal choices.
Yes. Tick the ones you want in the Build Your Binder window.
No. Build it again after you make changes.
Related guides
- Reports — the summaries that sit next to the documents
- Exporting your data — exports from other pages
- Stationery studio — design the place cards and table numbers